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CALL FOR ENTRIES
The Berkeley, East Bay, North Bay, San Francisco, and Silicon Valley chapters
are co-sponsoring a technical communication competition. A substantial portion
of the proceeds will benefit the STC Kenneth Gordon Scholarship. The Gordon Scholarship
committee is managing the competition.
The competition serves Northern California, but we accept entries from elsewhere.
If you have a local competition, we hope you will support it by sending your
entries there. If you are in our area, we hope you will support our competition
by sending your entries here.
We send Distinguished award winners to the Society level competitions for technical
publications, online communication, and technical art. Last year, all of the
entries we sent to the Society level won Distinguished there, and one won Best
of Show. We are proud of the quality of entries we receive and the quality of
our judging process.
For more information
If you have questions that this document
does not answer, please send email to xrm@pacbell.net.
Make the subject of the email STC Competition
Query.
Deadline for submitting entries
We must receive the entry by noon, Saturday,
September 22, 2007.
Where to send entries
STC Competition
c/o Herr
5292 Kathy Way
Livermore, CA 94550
(925) 443-4514 (fixed)
(925)
989-3723 (mobile)
Rights and confidentiality
In submitting an entry, you certify that the
copyright holder gives non-exclusive rights
to STC to make and distribute copies of the
entry among its volunteers and to exhibit the
entry as it sees fit.
Under no circumstances can we accept confidential
material. Submitting to the competition is
a form of publication. If the material cannot
be made public, please do not send it.
Checklist for Submitting Entries
What to submit
- A work of technical communication,
- First published or put into use on or after
January 1, 2006,
- That differs substantially from any work
that you have submitted to any STC competition,
either previously or concurrently.
If we do not judge your entry, we will return
your entry fee. We do not return submitted
materials under any circumstances.
Rights statement
Submit a signed statement certifying that
you have the permission of the copyright holder
to submit the entry under the conditions described
under Rights and confidentiality.
Entry number
Choose a six-digit number at random to identify
your entry (for example, 127639). If we receive
two entries with the same number, we will assign
a different number to one of them. Otherwise
we will use the number you.
Copies of the entry
Submit four copies of each entry. Mark each
inconspicuously (for example, in pencil on
the inside back cover of a manual) with the
entry number.
For electronically viewable entries, submit
each copy on a separate CD, or provide the
URL at which judges can view them. Include
hardware requirements or special instructions
for viewing the entry.
Documentation
Submit five copies of the following documentation
with your entry. One copy will accompany each
copy of your entry through the judging process.
The fifth will accompany your entry fee.
Submit a sixth copy electronically to xrm@pacbell.net,
with the subject line STC Competition
Entry xxxxxx, where xxxxxx is
the entry number.
You can use the Society level form at http://www.stc.org/comp/forms/EntryForm.doc to
submit the required documentation. Otherwise
you can create a document for the purpose or
include the information in an email message.
The Society level form does not request the
same information as requested here, so be sure
to add the extra information requested here
if you use the Society form.
Entry number
Use the six-digit number you create.
Entry title
Provide a stand-alone title. For example,
this may entail changing “Instruction
Manual” to “IBM 650 Instruction
Manual”
Entry category (optional)
You can say which of the Society level competitions
and categories your entry fits best into. This
will help us decide how to submit your entry
to the Society level if we judge it Distinguished.
Entry purpose
Provide information about the audience and
general intent of your entry. Mention constraints,
special circumstances, or specific business
goals. Say anything else you’d like the
judges to know as they evaluate your entry.
Entrant information
On a separate sheet from the entry information
(no need to try to achieve this division in
an email message), list one to three entrants.
Entrants are individual contributors, not companies
or departments. Please submit reasonably complete
contact information (at least one email address,
US Mail address, and phone number) for each
entrant.
You can also designate a contact person
to be responsible for answering questions or
providing additional information if needed.
The contact person need not be one of the entrants,
but do
not omit contact information for
the entrants.
If you wish to pay the STC member
entry fee, please indicate which entrants
are STC members.
Be sure to include the entry
number on this sheet, so we can find the corresponding
entry if this sheet becomes separated from
the entry information.
Entry fee
Include a check payable to STC Kenneth Gordon
Scholarship in the amount of $125.00 if at
least one entrant is an STC member. If no entrant
is an STC member, the entry fee is $200.00.
If you are retired, unemployed, or seriously
underemployed, AND the entry fee represents
a serious hardship, you may submit an entry
fee of $75.00.
If we do not judge the entry in this competition,
we will return the fee.
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